Accounts Payable Accountant (Administrative)

The Accounts Payable Accountant ensures timely and accurate processing of payments to vendors, suppliers, and service providers while maintaining financial records in accordance with YMCA procedures. This role supports internal controls, monitors aging reports, reconciles vendor statements, and ensures proper coding and approval of all invoices. It also manages company-issued credit cards, prepares 1099 forms, and communicates with vendors to resolve discrepancies. The position plays a key role in maintaining the organizations financial integrity and supports staff in following established accounts payable processes. A strong commitment to the YMCAs mission and attention to detail are essential for success.

Thinks, communicates and behaves as a cause-driven leader and role model for other staff and members when it comes to desired staff behaviors; promotes youth development, healthy living, and social responsibility in all job-related functions.

Reviews and approves all invoices for payment and works with staff on ensuring proper authorization and approvals on outstanding invoices are received in a timely manner. Notifies YMCA leaders of unpaid invoices waiting for proper approval.

Ensures expenses are booked in the proper accounting period and payments are made within the proper days past invoice date. Monitors AP aging reports and follows up on overdue invoices.

Uploads the check positive pay to the bank account and for maintaining proper check status in the Accounting and Bank systems.

Reconciles vendor statements and resolves any discrepancies in a timely manner.

Processes and posts EFT payment files.

Maintains company issued credit card user listing adding approved users, updating card limits, and deleting terminated users. Prepares and reviews company-issued credit card transaction monthly upload.

Communicates with vendors; researches and provides information to vendors concerning payments.

Prepares and posts accounts payable checks, produces reports and maintains files in accordance with association procedures.

Prepares vendor 1099 forms and annual IRS filing within the required time frames.

Give support and instruction to YMCA staff to ensure accounts payable process internal control measures are followed properly and vendors and suppliers are paid promptly and accurately.

Monitors and manages all store credit lines and authorized users, reporting issues or unauthorized use by staff.

Works within the SGA system to ensure YCO is utilizing the most up to date features such as automated invoicing and payment batch processing. Ensure templates are functioning properly.