Position Overview: The Accounts Payable Coordinator is responsible for ensuring that vendor invoices are processed accurately and on time. This role involves thorough review and processing of invoices, ensuring timely payments, and liaising with various departments to resolve any discrepancies. It is a critical position that supports the overall financial operations and ensures smooth business transactions.

Essential Functions:

• Enter and upload invoices into the system
• Track expenses and process expense reports
• Prepare and process electronic transfers and payments
• Prepare and perform check runs
• Reconcile accounts payable transactions
• Monitor accounts aging to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Process, review, and upload weekly Per Diems
• Correspond with vendors and respond to inquiries
• Assist with month-end closing
• Maintain confidentiality of organizational information

Minimum Requirements:

• 2+ years of accounts payable or general accounting experience
• Proficiency in MS Office, especially Excel
• Experience with accounting software and data entry
• Strong organizational skills and ability to prioritize tasks
• Excellent communication and interpersonal skills
• Knowledge of general accounting procedures
• Attention to detail and high level of accuracy
• Ability to meet deadlines and work independently

Competencies:

• Business Acumen
• Communication
• Critical Evaluation
• Global & Cultural Awareness
• Accounting Expertise
• Relationship Management
• Ethical Practice
• Self-Motivated
• Team-Oriented
• Customer Oriented
• Must be able to follow Company safety rules and all other Company policies

Supervisory Responsibility:

This position has supervisory responsibilities over daily processes and certain members of the Accounts Payable team, including training, coaching, and monitoring job results.

Position Type/Expected Hours of Work:

This is a full-time on-site position, and hours of work and days are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands and fingers to handle, feel, or operate objects, tools or controls; reach with hands and arms.

Work Environment:

While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). The employee may be subject to one or more of the following atmospheric conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation.
 

EOE/Minorities/Vet/Disabled