Assistant Department Administrator (Finance)

This position manages administrative activities to fulfill the educational, research, and healthcare missions of a department in the College of Medicine at USF Health. The responsibilities of this position will include administrative management of some or all of the following: budgetary, financial management, purchasing, research grants administration, space allocation and utilization, fiscal and administrative compliance, human resources administration, search coordination, and diversity.• Bachelor's degree in related field -OR- equivalent combination of education and experience.
• 4+ years of related experience.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an
alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration
required for the position of employment as established by the public employer and indicated in the
advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

• Clinical Funds Flow Management: Provides project management support to department administrator in finalizing full implementation of the compensation plan for Pediatrics. Serves as a resource/point person for faculty that have questions or need ad-hoc analysis about their clinical funds flow. Provides forecasting for future faculty compensation changes due to assignment or fund source changes. Works in collaboration with the finance team on the funds flow component of the compensation plan. Monitors and communicates with division chiefs and faculty about wRVU productivity. Lead similar efforts for future APRN funds flow plan.
• Contracts Management: Overseeing maintenance of clinical contracts and developing new ones, such as clinical service agreements and on-call agreements with hospitals. Reviews MOUs and other partnership agreements on behalf of the department.
• Business Planning: Creating proformas and business plans for new recruitments and service lines, and ensuring these plans are implemented through the proper channels.
• Faculty Recruitment: Collaborating with the department chair to assess and implement recruitment initiatives and strategies. Oversees ramp up and clinical onboarding process for subspecialty new hires.
• Departmental Communications and Special Projects: Preparing the annual report and other communications initiated by the chair's office.