Admin Assistant (Administrative)

Total Safety is looking for an Admin Assistant with Track software experience to join their safety conscious team!

 **Must have Track Software experience** 

Total Safety is the world's premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems design, and materials management. Our Core Values are People, Safety & Wellbeing, Accountability, Responsibility, Empowerment, Honesty, Transparency, and Integrity.

 

Essential Duties: 

Performs basic clerical and administrative duties for assigned department. Prepares documents, correspondence and reports as directed. Proofreads for grammar and spelling. Copies, binds, and distributes as directed.

Enters data to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations. Uses standard templates for regular departmental activities, reports, and presentations to maximize efficiency and reduce turnaround time.

Assists others by furnishing information and helping with basic problem resolution. Answers questions via phone or email and provides accurate and timely information. Takes accurate phone and verbal messages and ensures that messages are communicated in a timely manner.

Creates, runs, and distributes standard periodic reports, to communicate follow-up requirements and to summarize reports, etc. Maintains organized computer and/or hard copy files for easy identification and retrieval.

Plans, coordinates, and decides for on-site and off-site meetings conferences and special events. Coordinates scheduling, travel for attendees, meeting materials, AV, and catering arrangements.

Ensures accurate and timely communication to involved parties.

Assists others in the department, as necessary. Assists others in office as needed including providing back-up reception. May assist with departmental human resource functions, which may include maintaining time off requests. Cross-trains with others as assigned.

 

Skills and Experience: 

Must have Track Software experience.  

Previous experience in an office setting preferred.

Exposure to office equipment such as personal computers, copiers, calculators, fax machines, etc.

Basic PC skills with ability to enter data and verify accuracy.

Ability to handle confidential or sensitive information or issues.

Prior billing experience, good working skills with Microsoft Office – heavy use of Outlook and Excel.

Light understanding of accounting principles and Rentalman Operating System.

 

Working Environment: 

Spends most of the time in an office environment. Occasional visit to shop area.

 

Educational Requirements: 

High school diploma or GED preferred.

  

Total Safety and its subsidiaries afford equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. Total Safety is an Equal Opportunity Employer. 

#LI-KB

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Administration