Executive Assistant (Finance)

Department: Enrollment Management Salary: $52,981.00 - $63,578.00
Description:
Job Summary

The Executive Assistant provides comprehensive administrative support to Vice President of Enrollment Management, including calendar management, travel arrangements, communication, special project assistance. The executive assistant also provides support on highly confidential and sensitive matters, and performs a wide range of administrative duties.

Duties

• Managing and prioritizing the executive's schedule, including scheduling meetings, appointments, and travel arrangements
• Handling incoming calls in a professional manner
• Coordinating meetings and special events, including preparing agendas, taking notes, following up on action or pending items, space reservations, catering, A/V setup, etc.)
• Maintaining comprehensive, organized, and accurate records
• Collecting and preparing information for use in meetings with executive staff members and community members
• Editing emails, draft memos, and presentations
• Perform general administrative duties and other tasks as needed

Marginal Duties

• Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

• Supervises student workers

Delegation of Work:

• Regularly assigns work to subordinate(s)

Supervision Given:

• Supervises the work of student and/or temporary employees

Knowledge, Skills and Abilities

Knowledge:

• Comprehensive knowledge of general office administrative tasks and procedures

Skills:

• Strong analytical and problem-solving skills
• Excellent interpersonal skills
• Excellent communication skills, verbal and written

Abilities:

• Ability to work with confidential or sensitive information
• Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is usually performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements
• May occasionally be required to work in inclement weather conditions
• Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
• Must be able to move up to 10lbs

Qualifications

Required Education:

• Bachelor's degree

Required Experience:

• Minimum of three (3) years of related job experience

License/Certification:

• Must maintain a valid, current driver's license

Preferred Qualifications

• Experience working in higher education

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are an Equal Opportunity Institution.