Events Coordinator (Finance)
Summary:
Supports the planning and implementation of ScanSource, Inc. customer, supplier, and sales events. Works closely with the Events Team to assist with logistical coordination, communications, and execution of a variety of corporate and partner-related events.
Essential Job Duties:
- Coordinates logistics for events such as floor days, road shows, and internal corporate gatherings
- Assists with pre- and post-show marketing efforts under guidance of manager
- Helps organize key event components including vendor coordination, audiovisual needs, setup, and catering
- Maintains registration and attendee databases; manages RSVP tracking and event reporting
- Supports purchasing activities and works with vendors as needed
- Tracks and monitors event budgets; escalates approvals to Event Manager
- Contributes to creative development and execution of communication materials with team input
- Collaborates with Events Team on timelines, planning milestones, and deliverables
- Executes assigned tasks with attention to detail and quality control standards
- Communicates professionally with vendors, internal stakeholders, and attendees
- Other duties as assigned
- Regular attendance is an essential function of the Event Coordinator position
Reporting Relationships:
- Reports to Event Manager and/or Manager of Events Team
- Contact with vendors, customers, suppliers, co-workers and executive management
Requirements:
- High school diploma required
- Event planning experience required
Preferred:
- College degree in marketing
- Proficiency in foreign language (Spanish, Portuguese, French, German)
Physical Requirements:
- Ability to sit at a computer terminal for long periods of time
- Ability to be physically in attendance at workstation at designated company office location during normal business hours designated for the position
- Ability to travel 10 % of the time.
- Ability to lift 10 pounds.
- Physical lifting and moving of boxes and show materials
Compensation:
Compensation Range: $50,000 - $60,000
Actual annual salary offered to a candidate will be based on a number of variables including work experience, education and skills/ achievements, and will be mutually agreed upon at the time of offer. This position is not eligible for a variable pay component as part of the hiring range.
While we're committed to providing top-tier solutions, we're just as committed to supporting our own team. Our employees enjoy a variety of comprehensive benefits, including medical/dental/vision coverage, life insurance, and a 401(k) plan with matching provision. Outside of CA, ScanSource grants 128 hours of paid time off (PTO) each calendar year (prorated for date of hire). In the state of CA, employees accrue a set number of hours each pay period equaling the same 128 hours of PTO. ScanSource also celebrates 10 paid company holidays.
ScanSource, Inc. is an Equal Opportunity Employer
EOE/M/F
