Sr. Administrative Assistant - Controlling & Commercial Solutions (Finance)

Company Description
At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.
As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.
Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.
Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.
Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.
Job Description
Primary Function of Position

As the Sr Administrative Assistant helping the Corporate Controller organization and Commercial Solutions function, we are looking for you to be an integral part of our leadership team. We are a fast-paced and agile company, and an essential part of your role is to ensure we stay focused and organized in delivering on our goals. You will primarily help the VP, Corporate Controller & Principal Accounting Officer and the VP of Commercial Solutions, but also by extension the leadership team for these two organizations.

Roles and Responsibilities

• Effectively and proactively manage calendars to ensure we are focused on the most important priorities and goals. Ensure conflicts are resolved and that prep work is completed and that the team is ready for the important meetings.
• Schedule weekly staff meetings. Work with the team to obtain input on agenda and ensure the agenda is distributed timely. Track action items and ensure follow-ups are completed timely.
• Manage travel and related arrangements. Provide reminders and ensure readiness ahead of travel.
• Track significant team member events and milestones that warrant recognition.
• Coordinate all staff & departmental meetings. Work with team to obtain input on agenda and that meeting rooms (physical/virtual) and audio/video is ready and available as needed.
• Manage expense reimbursement submissions.
• Manage the process for obtaining quarterly goals and goal evaluations from team.
• Assist in developing presentations and team correspondence.
• Manage team vacation schedules.
• Work with finance analyst to ensure spend, forecast, and budget reviews are calendared and reviewed with team members consistently.
• Work with the Talent Acquisition department to ensure interviews are scheduled and arranged appropriately, including ensuring that candidates are helped appropriately.

Other Responsibilities as Assigned:

Complete other administrative duties or projects as needed or assigned, including but not limited to:

• Maintain team emails distribution lists.
• Manage highly confidential and delicate information.
• Create and maintain org charts.
• Assist with passport and visas as needed.
• Manage vacation schedules.
• Order office supplies/equipment for org where needed.

Qualifications
Required Skills and Experience

• A minimum of 3 years of executive administrative assistance experience helping executive level (C-Suite) staff or related experience.
• Maturity to manage and maintain confidential and delicate information.
• Exceptional communication skills, both verbal and written.
• Utilize good judgment to ensure recommendations and conflicts are resolved and made timely (e.g., scheduling prioritization and optimization of options for cost and efficiency) .
• Exceptional project management skills and able to drive projects autonomously.
• Flexible, curious, agile, and a positive "can-do" attitude.
• This role requires working onsite in our Sunnyvale, CA office Tuesday, Wednesday, and Thursday every week.

Required Education and Training

• Bachelor's degree or equivalent combination of education, training, and 3 or more years of relevant executive administrative assistance experience.

Preferred Skills and Experience

• Bachelor's degree
• Proven knowledge of Outlook, PowerPoint, Word, and Excel.
• Proven working knowledge of project management tools such as OneNote, Zoom, MS Teams, or similar.

#LI-HYBRID #WeAreIntuitive
Additional Information
Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.

Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications. The target salary ranges are listed.

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.

Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

Mandatory Notices

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Preference will be given to qualified candidates who do not reside, or plan to reside, in Alabama, Arkansas, Delaware, Florida, Indiana, Iowa, Louisiana, Maryland, Mississippi, Missouri, Oklahoma, Pennsylvania, South Carolina, or Tennessee.

We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications. The target salary ranges are listed.

Base Salary Range Region 1: $48 USD - $65 USD
Base Salary Range Region 2: $41 USD - $55 USD
Shift: Day
Workplace Type: Onsite - This job is fully onsite.