District Attorney Secretary - Division of Victim Services (Finance)

The Riverside County District Attorney's Office - Division of Victim Services seeks to fill a District Attorney Secretary vacancy in Riverside. The incumbent will be the assigned secretary to the Assistant Director and Regional Managers, and will perform secretarial and complex clerical tasks of an administrative/legal nature. This position will interface with executive management, executive assistants from the Board of Supervisors, vendors and stakeholders, and will be expected to foster and maintain professional relationships , in addition to exercising a high degree of confidentiality, initiative, and resourcefulness.

The incumbent will be responsible for preparing memorandums; taking meeting minutes; coordinating meetings and travel arrangements; providing administrative support for grants processing; project management for special projects/programs; prioritizing a workload; onboarding new hires and offboarding exiting employees; high-level task management; basic accounting tasks; creating outreach materials, PowerPoint presentations, flyers, and graphic documents; and perform other duties as required.

The department seeks a District Attorney Secretary with experience in direct support to executive-level staff, strong communication and organizational skills, and the ability to manage multiple tasks simultaneously. Candidates with knowledge of criminal justice organizations, in addition to proficiency in Microsoft 365 (including Word, Excel, PowerPoint, Outlook, and Microsoft Forms) and Canva are highly desired.

About the Division of Victim Services:

The Division of Victim Services (DVS) is a division within the Riverside County District Attorney's Office. DVS serves as a Victim/Witness Assistance Center pursuant to California Penal Code 13835 and is recognized by the Riverside County Board of Supervisors as the county's primary provider of comprehensive services to victims and witnesses of crime. DVS is dedicated to empowering victims, to ensuring victims' rights are respected, and to assisting them in navigating the complexities of the criminal justice system with compassion and support. DVS operates a number of programs that provide ongoing support to victims of crime: California Victim Compensation Board Claims Unit, K9 Facility Dog program, Mass Casualty Crisis Response Team (CRT), Crime Prevention Unit services dedicated to reducing youth engagement in criminal activity, and the community engagement program S.T.O.R.I.E.S.

Meet the Team!

The District Attorney of Riverside County , as the public prosecutor acting on behalf of the People, vigorously enforces the law, pursues the truth, protects those victimized by crime, exonerates the innocent, and safeguards the rights of all to ensure that justice is done on behalf of our community. The office's staff of over 700 is comprised of prosecuting attorneys, sworn investigators, victim-witness advocates, paralegals, investigative technicians, forensic analysts, and a wide range of information technology and supporting staff all committed to excellence and integrity in public service. We are, and we seek to maintain, a diverse workforce to match a diverse county.• Types correspondence, reports, memoranda, legal case records, and documents, orders, statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions.

• Schedules appointments and relieves supervisor of administrative detail, such as, checking time and attendance reports; takes and types minutes of meetings; assists in carrying out administrative policies and procedures.

• Coordinates time, place and participant arrangements for meetings utilizing Outlook.

• Creates and processes purchase orders; processes purchase requisitions and training and travel requests; tracks reconciliations for expenses, vouchers, and purchase cards.

• Assembles information from various sources and arranges into proper format; proofreads written materials to identify errors in punctuation, spelling, and grammar; sets up and maintains office files, records and indexes.

• Provides general information to office and telephone callers and/or refers them to appropriate party; maintains control files to monitor the status and expedite the completion of staff assignments.

• Sorts, screens, prioritizes and routes incoming mail; maintains office supply inventories and orders supplies.

• Assists with event planning; designs flyers, assist with newsletters utilizing Canva and PowerPoint.

• Assists with the onboarding process of new employees, including scheduling interviews, and assembling panel binders; assists with the offboarding process including resetting equipment, and processing exit paperwork.

• Assists with updating an organizational chart on a monthly basis.

• Provides vacation and temporary relief as required. OPTION I
One year as either a Secretary I or Legal Support Assistant II with Riverside County.

OPTION II
Three years of increasingly responsible, broad and varied clerical experience, one year of which must have been in a secretarial capacity performing a wide range of complex legal clerical duties. (Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education, criminal justice, or a closely related field may be substituted for one year of the non-specialized clerical experience).

OPTION III
Four years of increasingly responsible, broad and varied clerical experience. (Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education, criminal justice, or a closely related field may be substituted for one year of the non-specialized clerical experience).

ALL OPTIONS

License: Possession of a valid California Driver's License is required.

Typing Skill: Sufficient skill in typing to enable the applicant to complete 50 net words per minute is strongly desired. The most qualified candidates may need to complete an online typing test.

Knowledge of: Typing layouts and formats; the operation and uses of common and automated office equipment including a computer and copier; filing systems (chronologic, numeric, alphabetic, subject area, tickler); business English including spelling, punctuation, grammar, capitalization and word usage; record keeping and clerical monitor/procedures; basic office procedures; arithmetic.

Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines. Contact Information

For more information regarding the position, please contact the recruiter Letisia Jimenez at (951) 955-5787 or via email at ltjimenez@rivco.org .