Enforcement Clerk II (Security)

Department: Sheriff - Enforcement
Position Control Number:
FLSA Status: Non-Exempt; position is eligible for overtime
Safety Sensitive Designation: This position is designated as safety-sensitive.
Random Drug/Alcohol Test: Yes
Opening Date: May 23, 2025
Closing Date: June 01, 2025 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts managements right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY: Responsible for the processing and maintenance of warrants, arrest reports, and criminal records information, entering data into the appropriate systems and databases, and maintaining warrant files.

ESSENTIAL JOB FUNCTIONS:
Establishes and maintains warrant files for over 11,000 active warrants. Receives felony and misdemeanor warrants and speed letters; applies appropriate date and time stamps upon receipt.Enters felony and misdemeanor warrants into the Zuercher and/or ACIC/NCIC databases ensuring supporting documents are attached to the warrants as needed; files warrants once entered into appropriate databases.Clears warrants out of ACIC/NCIC and Zuercher once served and updates the records management system. Processes Arrest Disposition Reports (ADRs) received from the Detention Facility; clears warrants served from the appropriate databases.Updates information in the National Incident-Based Reporting System (NIBRS) and makes any necessary recommendations to the UCR program for the Federal Bureau of Investigation (FBI).Processes requests for criminal background checks for the Sheriffs Department, other law enforcement agencies, and individuals.Provides information to the public such as copies of incident and accident reports, booking information, etc.; collects payments for copies of reports.Provides copies of incident/accident reports for subpoenas for deputies and court.Sends warrants to Detention Facility, District Court, and Circuit Courts via fax or email as requested.Processes and distributes subpoenas. Completes monthly validations of active warrants as required by ACIC/NCIC.Directs walk-in citizens to office/agency needed.Sorts and distributes departmental mail.

SECONDARY DUTIES AND RESPONSIBILITIES:
Performs other related duties as required.

PERSONNEL SUPERVISED: None

WORKING CONDITIONS:Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

Good knowledge of enforcement procedures, legal record-keeping requirements, and processing procedures for court-issued papers, warrants, arrest reports, and criminal records.Good knowledge of the classifications of crimes utilized in the UCR.Good knowledge of office practices, procedures, equipment, and terminology.Some knowledge of basic computer functions, including the use of online databases.Ability to maintain detailed and accurate record-keeping systems.Ability to attend work regularly and reliably.Ability to establish and maintain an effective working relationship with public officials, attorneys, County employees, and the general public.Skill in the operation of a computer terminal.

PHYSICAL REQUIREMENTS:

Visual acuity is needed for use of the computer screen and to review written material.Digital dexterity is necessary for keyboard operation.Ability to communicate orally, both in person and by telephone.Ability to work in a constant state of alertness and in a safe manner.Ability to concentrate for long periods of time.Ability to lift and carry loads up to 20 pounds.

EDUCATION AND EXPERIENCE:
Completion of high school or GED equivalency, including computer training; considerable clerical work experience, including operation of a computer, record keeping, data entry, or other related duties; or any equivalent combination of experience and training that provides the required skills, knowledge, and abilities.