Senior Management Assistant (Project Management)
Senior Management Assistant
Who We Are
Essity is a global leader in health and hygiene headquartered in Stockholm, Sweden, with North American headquarters in Philadelphia, PA. We innovate in Professional Hygiene, Consumer Goods, and Health & Medical Solutions to break barriers to well-being.
About the Role
Essity seeks an experienced Senior Management Assistant to support the VP of Finance and VP Pricing & Commercial Excellence, Professional Hygiene. This hybrid role requires independent judgment, discretion, confidentiality, and strong attention to detail. Responsibilities include managing executives' schedules, travel arrangements, organizing conferences and executive meetings, creating agendas, organizing meetings/activities, and capturing meeting notes.
What You Will Do
Compile, verify, and analyze information for executive meetings, reports, presentations, and news releases.
Transcribe, type, format, and proofread various materials using word processing, presentation, graphics, and spreadsheet software.
Manage expenses and reporting for the VPs.
Prepare documents and presentation materials; screen and respond to correspondence, inquiries, and phone calls; draft letters and official information releases; arrange and attend meetings; take and distribute minutes.
Coordinate internal and external executive meetings/activities, including scheduling meeting times, making travel arrangements, and ensuring meeting amenities are available.
Manage the appointments and schedules of the VPs.
Access executives' email accounts to schedule appointments and answer or redirect routine inquiries.
Maintain and update internal local communication and participate in (inter)national communication networks.
Perform other administrative tasks, such as using and maintaining office equipment, distributing incoming mail, filing, data capturing, or maintaining office supplies or other inventory. Plan, organize, and schedule own workload to complete activities accurately and on time.
Who You Are
Prior experience as an Executive or Senior Administrative Assistant, familiar with VP and Director level work.
Bachelor's degree preferred but not required.
5+ years of work experience.
Proficient in Microsoft Office, including PowerPoint and Word.
Experience with Concur or similar expense management systems, and Egencia or similar travel management systems.
Ability to work with others.
What We Can Offer You
At Essity, we believe every career is as unique as the individual and empower employees to reach their full potential in a winning culture motivated by a powerful purpose.
Compensation and Benefits:
Competitive annual salary + annual incentive bonus + benefits
Pay offered may vary depending on multiple individualized factors such as knowledge, skills, and experience.
Along with competitive pay you will be eligible for the following benefits:
United Healthcare PPO / EyeMed Vision Insurance / Delta Dental Insurance
Wellness program provided through Rally
Healthcare and Dependent Care Flexible Spending Accounts (FSA)
401(k) with employer match and annual employer base contribution
Company paid Basic Life, AD&D, short-term and long-term disability insurance
Employee Assistance Program
PTO offering with Paid Holidays
Additional Information
The Company is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law.
If you require reasonable accommodation as part of the application process please contact EssityHRNorthAmerica@essity.com
Together, we are improving lives, every day
Working at Essity is not just a career; it is a chance to directly make the world a healthier, more hygienic and safer place. With impactful innovations coupled with sustainable solutions, we strive to reach more people every year with the necessary and essential solutions for well-being.
Application End Date:
Job Requisition ID:
Essity252986